The validation rules are in place to ensure that World Courier has all the information they need to process your invoices. This means that there will be no delays in processing your payment once you invoice us.
The validation rules are detailed in the tables below:
Invoice Validation Rules:
| Field Name | Level | Supplier Group PO |
|
|---|---|---|---|
| Sender Company name | Header | The name of the invoice sender (seller) | Mandatory by Platf. |
| Sender Company Address | Header | The Address of the vendor | Mandatory by Platf. |
| Receiver Tax number | Header | The Tax # reference from the customer | |
| Sender Tax number | Header | The Tax # reference from the vendor | |
| Invoice date | Header | The date assigned by the vendor in which the invoice was issued | Mandatory by Platf. |
| Invoice number | Header | An identifier for the invoice assigned by the vendor | Mandatory by Platf. Restricted to 16 characters |
| Amount exc Tax | Header | The total of line amounts net of taxes and settlement discounts | Mandatory by Platf. |
| Tax total | Header | The total tax amount of the invoice | Mandatory by Platf. |
| Currency | Header | The currency in which the invoice is presented | Mandatory by Platf. |
| Amount total | Header | The total amount to be paid | Mandatory by Platf. |
| Attachment | Header | The capability to add an attachment | Optional |
| Due Date | Header | The due date of the invoice | Optional |
| Delivery Date | Header | The date the goods / services are set to be delivered | Optional |
| Order Number | Header | The customer order number issued | Mandatory |
| Contract Number | Header | The customer contract number issued | Optional |
| Cost Center | Header | The customer cost center, as a reference | |
| Person reference | Header | A person reference such as name or email | Optional |
| Payment Terms | Header | Vendor payment terms | Mandatory |
| [Add a Field here] | Header | ||
| Description | Line | Mandatory by Platf. | |
| Unit | Line | Mandatory by Platf. | |
| Quantity | Line | Mandatory by Platf. | |
| Unit Price | Line | Mandatory by Platf. | |
| Tax | Line | Mandatory by Platf. | |
| Amount | Line | Mandatory by Platf. | |
| Tax Rate | Line |
Credit Note Validation Rules:
| Field Name | Level | Supplier Group PO |
|
|---|---|---|---|
| Sender Company name | Header | The name of the invoice sender (seller) | Mandatory by Platf. |
| Sender Company Address | Header | The Address of the vendor | Mandatory by Platf. |
| Receiver Tax number | Header | The Tax # reference from the customer | |
| Sender Tax number | Header | The Tax # reference from the vendor | |
| Credit Note Date | Header | The date assigned by the vendor in which the Invoice was issued | Mandatory by Platf. |
| Credit note Number | Header | An identifier for the credit note assigned by the vendor | Mandatory by Platf. Restricted to 16 characters |
| Amount exc Tax | Header | The total of line amounts net of taxes and settlement discounts | Mandatory by Platf. |
| Tax total | Header | The total tax amount of the invoice | Mandatory by Platf. |
| Currency | Header | The currency in which the invoice is presented | Mandatory by Platf. |
| Amount total | Header | The total amount to be paid | Mandatory by Platf. |
| Attachment | Header | The capability to add an attachment | |
| Due Date | Header | The due date of the invoice | |
| Order Number | Header | The Customer Order number issued | |
| Contract Number | Header | The customer contract number issued | |
| Cost Center | Header | The customer cost center, as a reference | |
| Person reference | Header | A person reference such as name or email | |
| [Add a Field here] | Header | ||
| Description | Line | Mandatory by Platf. | |
| Unit | Line | Mandatory by Platf. | |
| Quantity | Line | Mandatory by Platf. | |
| Unit Price | Line | Mandatory by Platf. | |
| Tax | Line | Mandatory by Platf. | |
| Amount | Line | Mandatory by Platf. | |
| Invoice Number | Line | Reference to the credit note |